Concert periods organize your music, rosters, attendance, and member payment requirements!
Manage Concerts in Chorus Connection
Go to: Manage>Concerts
In Chorus Connection, Concerts represent things like concert periods, concert cycles, semesters, terms, etc. It's the logical grouping of time that organizes repertoire, rosters, rehearsal dates, and when members owe money for things like membership dues or tuition.
The Basics: Creating, De/Activating, Editing, and Deleting Concerts
- To create a Concert: Click the New button then type the Concert's name.
- To make a Concert active or inactive: Click the Make Active or Make Inactive button next to the Concert. (Only Active concerts show up under Music for members.)
- To edit a Concert name: Click the green Edit button beside it.
- Deleting a Concert: In most cases, you wouldn't want to delete a Concert since it contains historical information you would want to retain - like attendance history and when you performed repertoire. Contact us if you have a special situation and we can delete the Concert for you. There is no delete function available on your screen.
Where do Concerts Appear?
- Active Concerts show up under the member's view of Music. Song files and links for that concert will be available to members/singers.
- When you enable attendance tracking, the Concert will organize the attendance sheet and roster of singers.
- When you collect member payments for things like dues or costume fees that are required for participation in the Concert period, you can make those payment items required for just the members of that Concert's roster.
- Do not re-use or re-purpose Concert entries! Instead, deactivate them. You'll accumulate many concerts over time. They're your history!
- Since you'll gather many Concerts over time, it's best to use a "year" prefix to sort a season's Concerts together in the listing. (e.g. "20-21 Holiday or 2020 Spring or 2020-2021 Mozart Requiem, etc.)
- If your group has an ongoing repertoire of standards that you sing year-to-year across all concert periods, you might want to create a Concert for "Standard Repertoire" so that "concert's" music is always available to your members.
- You can create future concerts way in advance and keep them inactive. This is great for planning repertoire. That way you can get your music organized before showing it to your singers. Just make the concert active when you're ready to make it visible to your singers!