Concert periods organize your roster of singers, music, attendance, and member payment requirements!
Manage Concerts in Chorus Connection
Go to: Manage>Concerts
In Chorus Connection, Concerts represent things like concert periods, concert cycles, semesters, terms, etc. It's the logical grouping of time that organizes repertoire, rosters, rehearsal dates, and when members owe money for things like membership dues or tuition.
The Basics: Creating, De/Activating, Editing, and Deleting Concerts
- To create a Concert: Click the New button, then type the Concert's name.
- To make a Concert active or inactive: Click the Make Active or Make Inactive using the options under the
menu button next to the concert. (Only active concerts show up under Music for members.) - To edit a Concert name: Click the menu button next to the concert and choose Edit Details.
- Deleting a Concert: In most cases, you wouldn't want to delete a Concert since it contains historical information you would want to retain - like attendance history and when you performed repertoire. Contact us if you have a special situation and we can delete the Concert for you. There is no delete function available on your screen.
Important: Do not re-use or re-purpose past Concert entries for future periods. Create new ones and deactivate the old ones. You'll accumulate many concerts over time. They're your history.
Editing the Concert Roster of Singers
To manage the concert roster of singers, you have two options: navigate to Manage>Concerts or Manage>Attendance. Both places give you access to the same roster list. On either page, choose the concert you need and then choose the Edit Roster option. Then you can view all active singers, each accompanied by a Singing? checkbox. Simply check or uncheck the box next to each singer's name to add them to or remove them from the concert roster as needed. Be sure to hit the Save button after making changes.
Approved Senders
Each concert has the option to add an email distribution list address, and you have total control over who can use it. To change the approved senders, click the 
menu button beside the concert.
- All Admins - This is the default setting. Admins can always email every distribution list in the system.
- Everyone on this Roster - Please pause and reflect. Do you really want to allow every member of the list to e-blast and "reply all" to everyone else? Kidding aside, only use this option if you're comfortable with free-flowing conversations from everyone in the roster that you're editing.
- Individually Approved Senders - You can grant permission to any other active user to email the list. This is great for people like Section Leaders, board/committee chairs, artistic leaders who aren't admins, etc.
Concert FAQs
How do I create a new Concert?
Click the "New" button and type in the Concert's name.
How do I make a Concert active or inactive?
Click the "Make Active" or "Make Inactive" button next to the Concert. Only Active concerts are visible to members under Music.
Can I edit a Concert's name?
Yes, click the green "Edit" button beside the Concert name.
Can I delete a Concert?
In most cases, it's recommended to keep all Concerts, even inactive ones, as they contain valuable historical data. If you have a special circumstance requiring deletion, please contact us for assistance.
Where do Concerts appear?
Active Concerts appear under the "Music" section for members, providing access to song files and links. Concerts also organize attendance sheets and rosters when attendance tracking is enabled. You can even link member payments for dues or costume fees to specific Concerts.
What are some Pro-Tips for managing Concerts?
- Use a "year" prefix in Concert names (e.g., "2023-24 Holiday") for easy sorting and organization.
- Create a "Standard Repertoire" Concert to keep an ongoing collection of music accessible to members regardless of year.
- Create future Concerts in advance and keep them inactive until you're ready to share them with singers.
Sample Concert Names
Concert names should reflect the time period they represent. Include the year as a prefix to the concert name to help logical sorting over time.
- Seasonal Concerts
- 2024-2025 Fall
- 2024-2025 Winter
- 2024-2025 Spring
- 2025 European Tour
- Seasonal Concerts for by Ensemble
- 2024-2025 Fall, Chamber Ensemble
- 2024-2025 Fall, Beginners
- 2024-2025 Fall, Advanced
- 2024-2025 Spring, Beginners
- 2024-2025 Spring, Advanced
Sometimes, you might use concerts for music/repertoire that you use repeatedly that isn't related to a specific time or specific year.
- Indefinite Concerts
- Ongoing Repertoire/Standing Repertoire
- National Anthem, recurring Hymns, etc.
- Holiday Carols
- Maybe your group goes caroling every year, and the songs don't change.
- Rehearsal Warm-ups
- Maybe you have a list of exercises that you want your choristers to have easy access to.
- Ongoing Repertoire/Standing Repertoire
Where do Concerts Appear?
- Active concerts show up under the member's view of Music. Song files and links for that concert will be available to members/singers.
- When you enable attendance tracking, the concert will organize the attendance sheet and roster of singers.
- When you collect member payments for things like dues or costume fees that are required for participation in the concert period, you can make those payment items required for just the members of that concert's roster.