Creating Calendar Events

Setting up the calendar is much like other online calendars but with added features tailored for choirs!

Manage the Calendar in Chorus Connection

Go to: Manage>Calendar (Admins & Managers Only)

Adding a New Event

Event names, locations, dates, times, repeating events, and info are exactly as you'd expect them to work. Below are features we created just for choral organizations.

• Call Times: You can add a call time for events like performances. This will automatically add the call time to the calendar.
  Note: Use call times sparingly. Adding a call time to every event clutters the calendar
• Tracking Attendance
  • Choose a Concert: We use concerts to bundle calendar events onto attendance sheets. If this is a rehearsal-type event that belongs to a concert cycle, you'll choose the appropriate concert period that you created to assign it to the correct attendance sheet. (You can learn more about concerts here.)
  • Click Track Attendance: Attendance is tracked with a simple point system. Most rehearsals will be worth 1 absence/point. Exceptions to this rule could include full-day rehearsals that you might make worth 2 points to "weight" it differently. You can also give a rehearsal an absence/point value of 0 if the rehearsal is "optional" or is a "make-up" rehearsal. Members who miss the rehearsal will not be penalized, while members who attend the rehearsal will get a "bonus" point, like extra credit to offset another absence.
• Restrict Access: Restricting access to a calendar event allows you to limit the visibility of the event on the calendar to just the permitted lists you choose - Groups, Sections, Statuses, or Concerts. Restricting access can also limit who receives invitations if RSVPs are enabled for this event.